Manual Manager

User Manual

Complete guide to using Manual Manager

Table of Contents

Introduction

Manual Manager is an AI-powered document management system that helps you organize, search, and ask questions about your documents. Whether you're managing technical manuals, product documentation, or any PDF files, Manual Manager makes it easy to find information quickly.

Key Features

  • •AI-Powered Q&A: Ask questions in natural language and get instant answers from your documents
  • •Smart File Organization: Organize files into folders and categories
  • •Secure Storage: Enterprise-grade security with encryption at rest
  • •Multi-User Collaboration: Share documents with team members
  • •Advanced Search: Find information quickly across all your documents

Getting Started

Creating an Account

  1. Go to the Manual Manager signup page
  2. Enter your email address
  3. Create a password (minimum 8 characters)
  4. Verify your email address by clicking the link sent to your inbox
  5. Complete your profile setup

Logging In

  1. Go to the Manual Manager login page
  2. Enter your email and password
  3. Click "Sign In"

First Steps

After logging in for the first time:

  1. Upload a few PDF files to get started
  2. Organize them into folders
  3. Try asking a question about your documents

Uploading Files

Uploading Individual Files

  1. Navigate to the Sync tab
  2. Click "Upload Files" or drag and drop files into the upload area
  3. Select one or more PDF files from your computer
  4. Wait for the files to be processed (you'll see a progress indicator)
  5. Files will appear in the Folders tab once indexed

Supported File Types:

  • PDF files (.pdf)
  • Text files (.txt)
  • Word documents (.docx, .doc)

Note: Scanned PDFs (image-based) require OCR processing and may not be searchable immediately.

Uploading to a Specific Folder

  1. Navigate to the folder where you want to upload files
  2. Click "Upload Files" in that folder
  3. Select your files
  4. Files will be added to that folder

Organizing Files

Creating Folders

Folders are created automatically when you:

  • Upload files with folder structure (e.g., "FolderName/file.pdf")
  • Sync from cloud storage with folder structure
  • Upload files to a category/folder name

Renaming Folders

  1. Navigate to the Folders tab
  2. Hover over the folder you want to rename
  3. Click the pencil icon (rename button) that appears
  4. Enter the new folder name
  5. Press Enter or click outside to save

Note: Renaming a folder updates all files within that folder. The folder name cannot be changed to "root".

Deleting Files

  1. Navigate to the Folders tab
  2. Find the file you want to delete
  3. Hover over the file
  4. Click the trash icon (delete button) that appears
  5. Confirm the deletion

⚠️ Warning:

Deleting a file permanently removes it from your account. This action cannot be undone.

Asking Questions

Basic Question Format

  1. Navigate to the Chat tab
  2. Type your question in the input box
  3. Press Enter or click the send button
  4. Wait for the AI to process your question
  5. Review the answer, which includes citations to source documents

Question Tips

✅ Good Questions

  • "What is the company name mentioned in the resume?"
  • "What are the key features of Product X?"
  • "What is the warranty period?"
  • "Who is the contact person for support?"

❌ Questions to Avoid

  • Very broad questions that match too many documents
  • Questions about scanned PDFs (image-based files)
  • Questions that require processing extremely long documents

Troubleshooting

Files Not Indexing

Problem: Files are uploaded but not being indexed.

Solutions:

  • Check if the file is a duplicate (same name and content already exists)
  • Verify the file is a text-based PDF (not scanned)
  • Check your plan limits (file count or storage)
  • Wait a few minutes and refresh the page
  • Try uploading the file again

Questions Not Getting Answers

Problem: Questions return "no relevant information found."

Solutions:

  • Make sure files are indexed (check chunk count > 0)
  • Try rephrasing your question with different keywords
  • Ask about a specific document or section
  • Check if files are in the correct folder/category
  • Verify files contain searchable text (not scanned PDFs)

Files Too Long Error

Problem: Getting error about documents being too long.

Solutions:

  • Ask about a specific document instead of all documents
  • Ask more specific questions that target smaller sections
  • Break down your question into smaller parts
  • Contact support if the issue persists

Frequently Asked Questions

Q: What file types are supported?

A: Manual Manager supports PDF (.pdf), text files (.txt), and Word documents (.docx, .doc). PDFs are the most commonly used format.

Q: Can I use scanned PDFs?

A: Scanned PDFs (image-based) require OCR processing to be searchable. Text-based PDFs work best for Q&A features.

Q: How secure is my data?

A: Manual Manager uses enterprise-grade security with encryption at rest. Files are encrypted when stored and only accessible to authorized users in your company.

Q: How does the AI Q&A work?

A: Manual Manager uses RAG (Retrieval-Augmented Generation) technology. It searches your documents for relevant content and uses AI to generate answers based on that content.

Q: Can I change plans later?

A: Yes, you can upgrade or downgrade your plan at any time. Changes take effect immediately.

Need More Help?

Contact our support team for assistance

Contact Support